Product · Higher education

OptSolution. From enrolment to graduation, in one place.

Eighteen institutions run on it, more than 350,000 students are managed in it, and 20,000 enrolments pass through it every year. It keeps working when the internet goes down.

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350,000+Students managed
20,000+Online enrolments per year
18Institutions equipped
9Public portals in production

The modules

Five areas, one student record.

Everything is configurable: OptSolution adapts to your academic regulations, never the other way round. Each institution gets its own portal, under its own name and colours.

Smiling student looking at her phone — Paying fees from a phonePhoto Ninthgrid

Student records

Online enrolment and re-enrolment
Detailed academic history
Automated academic calendar
Numbered, secured student cards

Assessment

Lecturers enter marks straight from the keyboard
Deliberation grids with LMD credits calculated
Examination boards: chair, secretaries, members
Minutes generated as PDF and Excel

Student appeals

Appeals filed against one mark or the whole record
Workflow: received, transferred, decided
Time-stamped audit trail on every decision
Grid recalculated before and after appeals

Finance

Academic fees tracked by purpose and cohort
Collection at bank branches and by mobile money
Automatic payment reconciliation
Duplicate and anomaly detection

Oversight

Dashboards by faculty, cohort and period
White-label analytics platform for the partner bank
Excel and PDF exports on every screen
Documents authenticated by QR code

The argument no one else can make

OptSolution works with no internet connection.

Installed on a server at your institution, the platform runs on your internal network. Enrolments, marks and deliberations carry on when the link drops, and synchronisation resumes on its own when it comes back. In a country where outages are the rule rather than the exception, that is what separates a usable tool from a decorative one.

Getting started

Up and running in one to two weeks.

The timeline depends mostly on the agreements to be signed with banks and operators. On the technical side, our team handles everything.

01Day 1 · 30 min
We discuss your needs
A call to understand your structure, your current payment methods and your goals.
02Week 1
We set everything up for you
Your workspace created, banks and accounts configured, existing data imported. You do not touch a thing.
03Week 2 · go live
We train your teams
Training for your accountants and administrators, then ongoing support by WhatsApp and email.

Screenshots

What it looks like

OptSolution deliberation grid — Deliberation grid: teaching units, averages, validation and capitalised credits, all calculated live.

Appeals management screen — Student appeals tracked by status, from filing to decision.

Academic fee statistics — Academic fees by faculty and cohort, exportable row by row.

Frequently asked questions

What institutions ask us.

Which payment methods are supported?

Illicocash, M-Pesa, Airtel Money, Orange Money, Pepele Mobile, RakkaCash, and the main commercial banks operating in the DRC. New partners are added regularly.

Is OptSolution suitable for a small institution?

Yes. The platform is modular: it fits an institution of 100 students as well as a university of more than 10,000.

Can it be integrated with our existing system?

Yes, at four levels: a simple payment link from the student's fee slip, collection at bank branches through TagPay, a key-authenticated API for your application, and reconciliation exports to your MIS or ERP. Technical documentation is provided on request, with test credentials.

What happens to our data if we end the contract?

It goes with you. We transfer the data we host to the server you designate, working with your technical teams until the handover is complete.

Who is responsible if a payment fails?

We first establish where the incident came from, which the platform's audit trail allows line by line. If the error is ours, we refund. The rule is written into the agreement before signature.

Solutions